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Grants & Reporting Specialist

Company: Western Technical College
Location: La Crosse
Posted on: March 18, 2023

Job Description:


$21.63 - $27.04 Hourly


400 Seventh Street North La Crosse, WI

Job Type



Executive Offices

Job Number


Position Summary
Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western. Summary of Position: Perform a wide range of administrative and office support activities for the Resource Development Department and provide support to all Western staff and faculty in the post-award process of funded projects. Support and provide backup for other office personnel as needed.
Essential Functions
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required. 2. Perform office function's which may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments. 3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department. 4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success. 5. Facilitate compliance, budgets, and communication between department and project lead - Supporting Action/Task May Include:

  • Review and monitor monthly grant budget spending and provide budget projections to ensure grant compliance
  • Create and process supporting Time and Effort verification documentation
  • Reconcile salary distributions with grant budgets and employee time and effort statements
  • Advise Payroll of salary distributions under grants and prepare grant personnel reports for Senior Leadership
  • Regularly meet with Business office personnel to track spending and budget lines
  • Advise on past practice regarding compliance/spending with project leads and refer scope-of-change questions to the appropriate compliance lead.
  • Update, communicate, and track changes to regulations, revisions to funded projects, and other new or revised procedures 6. Maintain data in client reporting and/or other systems - Supporting Action/Task May Include:
  • Maintain client reporting system tracking participant enrollments in grants in accordance with Wisconsin Technical College System administrative procedures including:
  • Enter and maintain data in tracking systems for project leads on participants involved in Federal projects;
  • Coordinate with the Grants Department in assessment of progress, outcomes, and goal attainment 7. Support the development and submission process - Supporting Action/Task May Include:
  • Develop documentation guidelines per submission
  • Prepare initial assessment of support and compliance records and maintain basic tracking of budgets, attachments, and calendar of submissions and awards;
  • Support submission deadline needs, scheduling meetings, and managing checklists;
  • Develop project budgets 8. Assist with identifying new funding opportunities and forward information as appropriate - Supporting Action/Task May Include:
  • Consistently monitor federal and local announcements for new funding opportunities and connect or forward them to the appropriate individual
    Minimum Qualifications:
  • Associate degree OR
  • Education combined with appropriate occupational experience in related field totaling 2 yrs. OR
  • Occupational experience in related field totaling 2 yrs. Preferred Qualifications:
    • 2 years preferred in related field
      Special Instructions/About Western
      This position reports to: Director of Grants Starting annual salary range based on education and experience: $21.63 - $27.04 This position would include competitive salary, excellent benefits including medical, dental, WRS, Employee Wellness Programs and more. Applicant review will begin: Monday, April 3, 2023 Start Date of: June 2023 Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire) Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees. An Equal Opportunity/Access/Employer And Educator Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation please contact the EEO/AA Compliance Officer at (608)785-9274.

Keywords: Western Technical College, La Crosse , Grants & Reporting Specialist, Advertising , La Crosse, Wisconsin

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