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Manager, Financial Operations - Ambulance Services

Company: Gundersen Health System
Location: La Crosse
Posted on: June 23, 2022

Job Description:

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today.Schedule Weekly Hours:40This position will oversee all of the financials for Gundersen Ambulance Services and will have approximately 2 direct reports.This is a full time, salaried position located at the Regional Operations and Communication Center (ROCC) on the north side of La Crosse.Job Description:The Manager - Financial Operations is responsible for overseeing all operations within the Accounts Receivable and Accounts Payable departments which includes three operating service lines within two separate not-for-profit organizations and will be recognized as the Health System expert on ambulance and EMS related financial functions.The Manager - Financial Operations works closely with internal and external accounting, compliance, and financial partners and stakeholders. General responsibilities include ensuring compliance with all governmental and financial related contractual rules and regulations, a thorough understanding of ambulance service billing and coding, accounts receivable, and accounts payable processes, the creation of capital and operating budgets, financial forecasting, and ability to manage growth and change.This position oversees contracted billing services who perform work on behalf of our organizations as well as internal accounts receivable staff. The Manager - Financial Operations works closely with the other departmental managers and supervisors to ensure efficient and highly functional financial operations in support of our organizational mission and values.STRATEGIC RELEVANCE - SUMMARYTo advance its position as an innovator and leading health care system, Gundersen Health System (GHS) must continue to demonstrate superior outcomes, provide seamless delivery of care, and ensure competitive cost structures. It must also stay at the cutting edge of emerging technologies and new delivery models that will transform healthcare. The System must anticipate and respond effectively to evolving market and environmental trends, (e.g., shifts in payment models, value-based purchasing, transparency of outcomes and information technology) that will impact the delivery of health care services.The Manager is responsible for understanding the impact of these forces and trends and for managing the effective response from their AOR (area-of-responsibility). The Manager collaborates with others to achieve GHS' strategic mission and goals: 1) demonstrate superior quality and safety through the eyes of patients and caregivers; 2) demonstrate superior service through the eyes of patients and colleagues; 3) attract, develop and retain a talented and engaged workforce; 4) demonstrate affordability of care; and 5) achieve programmatic growth. The Manager translates System strategy into staff commitment, action, and accomplishment in their AOR.POSITION DUTIES AND RESPONSIBILITIESThe Manager is specifically responsible for:1.0 Organizational Strategy and Implementation - Understanding market trends and the impact on their AOR, contributing to AOR strategic and operational plans, translating these plans, and ensuring the understanding, alignment and commitment of AOR staff.2.0 Fiscal Management - Effectively using established processes to ensure accountability for effective operations and resource management.3.0 Human Resource Management - Effectively using established processes to: select, align, engage, develop, manage, and retain a team of highly skilled staff.4.0 Excellence in Service and Clinical Quality - Achieving seamless delivery of quality patient care and safety, excellence in patient experience and customer service.5.0 Organizational Leadership - Providing leadership and accomplishing objectives by ensuring the integration of processes and initiatives while modeling collaboration.KEY ACCOUNTABILITIESOrganizational Strategy and Implementation1.1 Collaborates with Division/Team leadership to understand external market financial, economic, and industry data, identifying market opportunities and threats.1.2 Provides leadership and actively contributes to the design and implementation of clinically and fiscally responsive program goals and objectives for their AOR.1.3 Formulates recommendations for AOR continuous improvement taking into account market demands, regulatory standards, and changes in clinical practice.1.4 Establishes clear performance standards for their AOR, and monitors established management systems to ensure that cost effectiveness and continuous quality improvement forms the basis for all activities.1.5 Collaborates with management to ensure that resources are prioritized and in place (i.e., staff, facilities, equipment, supplies, technology, data, and processes, etc.) and properly utilized to achieve AOR objectives through the most effective and efficient operations.1.6 Contributes to the development of and implementation of processes to collect relevant clinical and financial indicator data which serves as a reliable proxy for clinical effectiveness, cost, and quality.1.7 In conjunction with AOR leadership, designs and implements improvement of AOR key processes, leading to elimination of variability in cost and quality.Fiscal Management2.1 Manages AOR to meet fiscal targets, ensuring the delivery of cost-effective, quality services.2.2 Participates in financial forecasting and planning along with other members of the AOR management team.2.3 Develops and presents comprehensive analysis for financial and programmatic recommendations for AOR management.2.4 Communicates the rationale for financial decisions ensuring a high level of understanding among staff and clinicians.2.5 Evaluates AOR for potential cost-effective change and manages the implementation of approved changes.2.6 Ensures staff compliance, and monitors physician compliance, as appropriate, with financial decisions.Human Resources Management3.1 Provides vision and leadership to staff in a collaborative environment that offers job satisfaction, performance recognition, and stimulates innovative thinking to accomplish objectives.3.2 Ensures that AOR management, staff and clinicians understand their roles in accomplishing GHS, Team/Division, and AOR strategic objectives. Establishes expectations for high level of performance and holds individuals accountable for achieving them.3.3 In collaboration with other AOR leadership and the Human Resources Department, ensures the efficacy of systems/processes to recruit, retain, and develop a high-performance team that meets patient, regulatory, and fiscal requirements for their AOR.3.4 In conjunction with Team/Division leadership, ensures staff productivity by maximizing staffing efficiency and workflow patterns as well as monitoring and controlling turnover.3.5 Implements and actively supports the integration of change and conflict management.3.6 Creates a climate that ensures respect, teamwork, open communication, and professional recognition among a diverse workforce.Excellence in Service and Clinical Quality4.1 Ensures the implementation of service, quality and safety standards consistent with System policy for patient experience and internal and external customers in collaboration with AOR leadership.4.2 Identifies and analyzes trends across services in customer satisfaction and patient experience, clinical quality outcomes, patient safety and cost using data systematically to develop solutions and guide change in AOR practices.4.3 Models and ensures that AOR staff effectively uphold a customer service orientation to meet legitimate needs of patients and internal and external customers.4.4 Ensures that confidentiality of patient, staff, and appropriate management data is maintained, and delivers immediate and certain consequences when confidentiality is compromised.5.0 Organizational Leadership5.1 Promotes the organization to all constituencies by interpreting and communicating GHS' mission and values, acting as a loyal, supportive, and informed spokesperson for AOR, Team/Division and the System.5.2 Collaborates with other internal professionals to identify, reduce, and eliminate barriers within the system which may negatively impact cost and quality of services.5.3 In the spirit of collaboration, promotes the visibility of AOR leadership throughout the organization.5.4 Takes responsibility for providing a positive learning environment for students, interns, and residents working within their AOR, collaborating with academic programs, while ensuring patient safety.5.5 Takes responsibility for identifying areas for self-development and actively seeks opportunities and resources to meet developmental objectives.KEY INTERFACESThe Manager interacts primarily with the following external interfaces:

  • Patients
  • FamiliesThe Manager interacts secondarily with the following external interfaces:
    • Payers* scope dependent
    • Vendors/Suppliers* scope dependent
    • Educational and Regulatory Organizations
    • Charitable Organizations
    • General Public
    • Non-GHS clinicians, hospitals, and facilitiesThe Manager interacts primarily with the following internal interfaces:
      • AOR staff
      • Other Team and Functional Managers
      • Directors
      • CliniciansThe Manager interacts secondarily with the following internal interfaces:
        • Other Functional Directors and Managers
        • Other System StaffDECISION MAKING AUTHORITY & RESPONSIBILITYThe Manager has the authority to formulate and execute AOR vision, objectives, and strategies consistent with the System's mission, vision and goals. This person determines which resources are needed and facilitates the acquisition of additional resources where indicated.The Manager has the responsibility to advocate change in AOR processes and systems to ensure optimal, cost effective health care delivery. This individual facilitates the resolution of clinical, staff, and policy issues within agreed upon organizational, financial and regulatory limits. The Manager oversees the enforcement of policy, as well as makes recommendations for changes to AOR staff and leadership. The Manager coaches, monitors, and documents staff performance, makes recommendations for compensation strategy and promotion, and supports the physician recruitment process for their AOR.The Manager represents Gundersen Health System and their AOR within the System and in the external community.Education and Learning:REQUIREDBachelor's Degree in related field of studyDESIREDBachelor's in finance, accounting, or businessMaster's degree in a business or financial fieldWork Experience:REQUIREDTwo years of previous experience in a management or supervisory capacity with demonstrable leadership abilitiesTwo years experience with oversight of financial operationsDESIREDKnowledge and experience of medical insurance claim filing processesKnowledge and experience of Medicare and Medicaid policy and procedures and other third-party insurancesKnowledge of medical terminologyLicense and Certifications:REQUIREDCAC - Certified Ambulance Coder certification (within six months of hire)CRCP - Certified Revenue Cycle Professional certification (within one year of hire)DESIREDOther pertinent financial industry certificationsAge Specific Population:AdultGeriatricOsha Category:Category 3 - Employees in this job title have no reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.Environmental Conditions:Not substantially exposed to adverse environmental conditions (as in typical office work)Physical Requirements/Demands of The Position:
          • Sitting - Approximately 5.5 hours in a dayindhpI f you need assistance with any portion of the application or have questions about the position, please contact HR-Recruitment@gundersenhealth.org or call 608-775-0267Equal Opportunity Employer

Keywords: Gundersen Health System, La Crosse , Manager, Financial Operations - Ambulance Services, Accounting, Auditing , La Crosse, Wisconsin

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